{"id":14765,"date":"2021-11-13T12:31:21","date_gmt":"2021-11-13T12:31:21","guid":{"rendered":"https:\/\/www.milesweb.in\/hosting-faqs\/?p=14765"},"modified":"2026-03-16T18:07:46","modified_gmt":"2026-03-16T12:37:46","slug":"back-up-your-emails-in-outlook","status":"publish","type":"post","link":"https:\/\/www.milesweb.in\/hosting-faqs\/back-up-your-emails-in-outlook\/","title":{"rendered":"How To Back Up Your Emails in Outlook?"},"content":{"rendered":"<p>You&#8217;re probably utilizing an Exchange or IMAP account if you use email for business\/work. Your email is automatically archived by Exchange and IMAP servers so that you may view it from anywhere at any time. If you have an Exchange account, ask your administrator how to get access to your old emails. Although, you can easily back up emails in Outlook.<\/p>\n<p>If you wish to back up the message folders locally, you can use AutoArchive to automatically relocate or remove older things, or you can export the items to a. pst file that you may restore and use later.<\/p>\n<h2>Steps to Back Up Emails in Outlook:<\/h2>\n<p>1] Select\u00a0<b class=\"ocpUI\">File<\/b>\u00a0menu in Outlook.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-14780\" src=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/select-file-1.png\" alt=\"\" width=\"507\" height=\"152\" srcset=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/select-file-1.png 507w, https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/select-file-1-300x90.png 300w\" sizes=\"auto, (max-width: 507px) 100vw, 507px\" \/><\/p>\n<p>2] Select\u00a0<b class=\"ocpUI\">Open &amp; Export<\/b>\u00a0&gt;\u00a0<b class=\"ocpUI\">Import\/Export<\/b>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-14781\" src=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/open-export-1.png\" alt=\"\" width=\"489\" height=\"358\" srcset=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/open-export-1.png 489w, https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/open-export-1-300x220.png 300w\" sizes=\"auto, (max-width: 489px) 100vw, 489px\" \/><\/p>\n<p>3]\u00a0Select the\u00a0option\u00a0<b class=\"ocpUI\">Export to a file<\/b>, and then click on\u00a0<b class=\"ocpUI\">Next<\/b>.<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-14782\" src=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/export-to-file-1.png\" alt=\"\" width=\"454\" height=\"347\" srcset=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/export-to-file-1.png 454w, https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/export-to-file-1-300x229.png 300w\" sizes=\"auto, (max-width: 454px) 100vw, 454px\" \/><\/p>\n<p>4] Now, select the option\u00a0<b class=\"ocpUI\">Outlook Data File (.pst)<\/b>, and select\u00a0<b class=\"ocpUI\">Next<\/b>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-14783\" src=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/outlook-data-file-1.png\" alt=\"\" width=\"451\" height=\"347\" srcset=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/outlook-data-file-1.png 451w, https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/outlook-data-file-1-300x231.png 300w\" sizes=\"auto, (max-width: 451px) 100vw, 451px\" \/><\/p>\n<p>5]\u00a0Select the email folder that you need to back up and click on\u00a0<b class=\"ocpUI\">Next<\/b>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-14784\" src=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/select-inbox-1.png\" alt=\"\" width=\"452\" height=\"340\" srcset=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/select-inbox-1.png 452w, https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/select-inbox-1-300x226.png 300w\" sizes=\"auto, (max-width: 452px) 100vw, 452px\" \/><\/p>\n<p>6]\u00a0Select a location and set a name in the text box for your backup file. Select <strong>Options <\/strong>for how you want to export the emails\u00a0and then click on\u00a0<b class=\"ocpUI\">Finish<\/b>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-14785\" src=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/file-name-finish-1.png\" alt=\"\" width=\"452\" height=\"340\" srcset=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/file-name-finish-1.png 452w, https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/file-name-finish-1-300x226.png 300w\" sizes=\"auto, (max-width: 452px) 100vw, 452px\" \/><\/p>\n<p>7] To ensure no one has access to your files, you can enter and confirm a password, and then click on\u00a0<b class=\"ocpLegacyBold\">OK<\/b>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-14786\" src=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/password-ok-1.png\" alt=\"\" width=\"322\" height=\"180\" srcset=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/password-ok-1.png 322w, https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2021\/11\/password-ok-1-300x168.png 300w\" sizes=\"auto, (max-width: 322px) 100vw, 322px\" \/><\/p>\n<p>And that&#8217;s how you\u00a0back up emails in Outlook.<\/p>\n<p>Related article:\u00a0<a href=\"https:\/\/www.milesweb.in\/hosting-faqs\/import-email-contacts-calendar-from-outlook-pst-file\/\" target=\"_blank\" rel=\"noopener\">How to Import Email, Contacts, and Calendar From an Outlook .pst File?<\/a><\/p>\n<p>Note:\u00a0The messages in a .pst file are the same as other messages. You have the liberty to forward, reply, or search through the stored messages like other messages.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>You&#8217;re probably utilizing an Exchange or IMAP account if you use email for business\/work. Your email is automatically archived by Exchange and IMAP servers so that you may view it from anywhere at any time. If you have an Exchange account, ask your administrator how to get access to your old emails. Although, you can [&hellip;]<\/p>\n","protected":false},"author":25,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6,41,3069],"tags":[2726,2728,2727],"class_list":["post-14765","post","type-post","status-publish","format-standard","placeholder-for-hentry","category-email-issues","category-howtos","category-migration-and-backup","tag-backup-emails","tag-export-email","tag-outlook-data-file"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How To Back Up Your Emails in Outlook?<\/title>\n<meta name=\"description\" content=\"The knowledge base explains easy and detailed steps to backup the emails in outlook to outlook data file .pst. 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