{"id":8105,"date":"2019-08-22T11:26:36","date_gmt":"2019-08-22T11:26:36","guid":{"rendered":"https:\/\/www.milesweb.in\/hosting-faqs\/?p=8105"},"modified":"2026-03-16T18:45:58","modified_gmt":"2026-03-16T13:15:58","slug":"learn-to-migrate-email-to-g-suite","status":"publish","type":"post","link":"https:\/\/www.milesweb.in\/hosting-faqs\/learn-to-migrate-email-to-g-suite\/","title":{"rendered":"Learn to Migrate Email to G Suite"},"content":{"rendered":"<p>In this article, you will learn to migrate your email to G Suite. It also includes the basics of using Google&#8217;s migration tool to migrate your email from a mail server by using IMAP and migrating via an email client to transfer email from IMAP server to G Suite manually. It shouldn\u2019t take a long time follow the steps below so, please take a note that the time required to complete the actual data migration can vary. This will mostly depend on the amount of data in the mailbox that is being migrated.<\/p>\n<h3>Using the G Suite Migration Tool<\/h3>\n<p>The below steps can be used to migrate email by using the migration tool by Google. In case your domain doesn\u2019t have an SSL certificate, you won\u2019t be able to use this migration method and so will need to use the manual migration method.<\/p>\n<h3>Requirements<\/h3>\n<ul>\n<li>Name of the incoming mail server for your old server<\/li>\n<li>An SSL certificate on your server for migrating securely<\/li>\n<li>The email account credentials you wish to migrate from<\/li>\n<li>Admin access to G Suite<\/li>\n<li>Your domain should be verified by Google<\/li>\n<\/ul>\n<h3>Instructions<\/h3>\n<p>1. Create an account in G Suite for the user you want to migrate email to, if you haven\u2019t done it yet.<\/p>\n<p>2. Once the account is created, go back to the G Suite dashboard while logged in as a <strong>Admin<\/strong>.<\/p>\n<p>3. From the dashboard, select <strong>Migrations<\/strong>.<\/p>\n<p><a href=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/migrations-min.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-8106\" src=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/migrations-min.png\" alt=\"\" width=\"781\" height=\"460\" srcset=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/migrations-min.png 781w, https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/migrations-min-300x177.png 300w, https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/migrations-min-768x452.png 768w\" sizes=\"auto, (max-width: 781px) 100vw, 781px\" \/><\/a><\/p>\n<p>4. To start with the migration, you will need to select the type of server you are migrating from. Since MilesWeb email uses <strong>IMAP<\/strong>, here we will be selecting <strong>Other IMAP server<\/strong> and the <strong>IMAP protocol<\/strong>.<\/p>\n<p><a href=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/migrating_from_type-min.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-8107\" src=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/migrating_from_type-min.png\" alt=\"\" width=\"813\" height=\"758\" srcset=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/migrating_from_type-min.png 813w, https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/migrating_from_type-min-300x280.png 300w, https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/migrating_from_type-min-768x716.png 768w\" sizes=\"auto, (max-width: 813px) 100vw, 813px\" \/><\/a><\/p>\n<p>5. Then, type the name of the mail server you are migrating from.<\/p>\n<p>6. After typing the server name, enter the credentials for the mail. These include the email address and password for the account you are migrating from.<\/p>\n<p>7. After completing all the fields, click on <strong>Connect<\/strong>.<\/p>\n<p>8. Next, select the content you want to migrate. After selecting your preferences, click <strong>Select users <\/strong>to proceed and select the user(s) you wish to migrate this email content to.<\/p>\n<p><a href=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/content_to_migrate-min.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-8108\" src=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/content_to_migrate-min.png\" alt=\"\" width=\"270\" height=\"284\" \/><\/a><\/p>\n<p>9. Finally, tick the checkbox to the left of the user you want to migrate to and click on the start arrow placed above the users. In case you do not see the credentials for your old email user, you will need to add them here too.<\/p>\n<p><a href=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/begin_migration-min.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-8109\" src=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/begin_migration-min.png\" alt=\"\" width=\"695\" height=\"156\" srcset=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/begin_migration-min.png 695w, https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/begin_migration-min-300x67.png 300w\" sizes=\"auto, (max-width: 695px) 100vw, 695px\" \/><\/a><\/p>\n<p>10. The migration process is now started. You can return to the Migration panel of G Suite to check the progress of your migration. Remember the time taken to complete the migration will vary.<\/p>\n<p><a href=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/migration_in_progress-min.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-8110\" src=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/migration_in_progress-min.png\" alt=\"\" width=\"474\" height=\"52\" srcset=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/migration_in_progress-min.png 474w, https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/migration_in_progress-min-300x33.png 300w\" sizes=\"auto, (max-width: 474px) 100vw, 474px\" \/><\/a><\/p>\n<p>11. When your email migration reaches 100%, it is finished and you can now log into the Gmail account for this user and access your migrated mail.<\/p>\n<p><a href=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/migrated_email-min.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-8111\" src=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/migrated_email-min.png\" alt=\"\" width=\"644\" height=\"209\" srcset=\"https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/migrated_email-min.png 644w, https:\/\/www.milesweb.in\/hosting-faqs\/wp-content\/uploads\/2019\/08\/migrated_email-min-300x97.png 300w\" sizes=\"auto, (max-width: 644px) 100vw, 644px\" \/><\/a><\/p>\n<p>12. After you migrate your email, you can point the DNS MX records for your domain toward your new G Suite service.<\/p>\n<h3>Manual IMAP Migration<\/h3>\n<p>The steps below will help you in manual migration of your mail. Please check all requirements listed below prior to starting with the manual migration.<\/p>\n<h3>Requirements<\/h3>\n<ul>\n<li>The server from which you are migrating must support the IMAP email protocol.<\/li>\n<li>The email account\u2019s password that you are trying to migrate.<\/li>\n<li>Local email client that is IMAP-capable. Most email clients like Apple Mail, Outlook, and Thunderbird support IMAP mail accounts.<\/li>\n<\/ul>\n<h3>Instructions<\/h3>\n<p>1. On your new G Suite account, create the same email account that you had on your old server. Make sure you use the same spelling and capitalization.<\/p>\n<p>2. Have the same password as for that on your old server for the new email account. Once the migration is completed, you can change the password, if needed.<\/p>\n<p>3. Create two new email accounts in your local email client.<\/p>\n<ul>\n<li>These both will be for the same email address.<\/li>\n<li>They both will use the same password.<\/li>\n<li>They must both be configured to connect using IMAP.<\/li>\n<li>The incoming server (or IMAP server) will be different for each account. Make sure you use imap.gmail.com as the incoming mail server for your new G Suite account, and your access domain or IP address for your old server.<\/li>\n<\/ul>\n<p>4. Keeping both accounts online, open up the inbox for the account that connects to your old server. Then drag and drop messages from this inbox to the inbox of your new G Suite account.<\/p>\n<p>5. In case the emails are in big numbers, wait for a few minutes for the accounts to finish syncing up. After it\u2019s done, your old emails will be in your new G Suite email account.<\/p>\n<p>6. After your email migration is done, you can point the DNS MX records for your domain toward your new G Suite service.<\/p>\n<h3>Point DNS by Modifying Your MX Records<\/h3>\n<p><strong>CAUTION:<\/strong><\/p>\n<p>For a seamless transition in email service, it is strongly recommended to lower the <strong>Time-to-Live (TTL)<\/strong> on your domain approximately to 12 hours before making any DNS changes.<\/p>\n<p>After you are ready to use G Suite, you&#8217;ll need to point your domain&#8217;s email services to Google&#8217;s servers by enhancing the <strong>MX Record<\/strong> for your domain.<\/p>\n<p>For reference, you&#8217;ll want your MX records to look something as below when the process is complete. (Please note that the TTL, domain, and subdomain values will be different for DNS hosts.)<\/p>\n<p><strong>Subdomain Domain\u00a0 \u00a0 \u00a0 TTL\u00a0 \u00a0 \u00a0 Record\u00a0 \u00a0TypePriority\u00a0 \u00a0 \u00a0 Destination<\/strong><br \/>\nBlank or @ .domain.com 43200\u00a0 \u00a0 \u00a0 MX\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 1\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0ASPMX.L.GOOGLE.COM<br \/>\nBlank or @ .domain.com 43200\u00a0 \u00a0 \u00a0 MX\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 5\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0ALT1.ASPMX.L.GOOGLE.COM<br \/>\nBlank or @ .domain.com 43200\u00a0 \u00a0 \u00a0 MX\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 5\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0ALT2.ASPMX.L.GOOGLE.COM<br \/>\nBlank or @ .domain.com 43200\u00a0 \u00a0 \u00a0 MX\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 10\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0ALT3.ASPMX.L.GOOGLE.COM<br \/>\nBlank or @ .domain.com 43200\u00a0 \u00a0 \u00a0 MX\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 10\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0ALT4.ASPMX.L.GOOGLE.COM<\/p>\n<p>That\u2019s it! You can now migrate email to G Suite.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In this article, you will learn to migrate your email to G Suite. It also includes the basics of using Google&#8217;s migration tool to migrate your email from a mail server by using IMAP and migrating via an email client to transfer email from IMAP server to G Suite manually. It shouldn\u2019t take a long [&hellip;]<\/p>\n","protected":false},"author":16,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6,3073],"tags":[59,975,974],"class_list":["post-8105","post","type-post","status-publish","format-standard","placeholder-for-hentry","category-email-issues","category-google-workspace","tag-email","tag-g-suite","tag-migrate-emails"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Learn to Migrate Email to G Suite<\/title>\n<meta name=\"description\" content=\"The article describes the steps to migrate your emails to G Suite.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.milesweb.in\/hosting-faqs\/learn-to-migrate-email-to-g-suite\/\" \/>\n<meta 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