Efficiency, Productivity, and Output are pillars of your daily work. As a business owner, you must be interested in these three terms more than anything else. But, how do you think that you and your employees can achieve all these at the same time? Isn’t it by making their work easy? If you think so, then you are right. To do any work perfectly, you need to make that work easy and manageable, and that’s what Office 365 exactly does.
Microsoft offers Office 365 to make users and administrators work easy. There are over 135 million monthly paid commercial users of Office 365 and 120 billion use it regularly. Reasons behind the success story of office 365 are :
1. Easy To Learn And Use :
Office 365 is very simple to understand, as you don’t need to learn any new software or use any technical language while proceeding with it. It is straightforward software that is used by anyone working on computers. Just create a trial account in few minutes and you will be amazed watching how easily your business can work in the cloud. Though it is available in the cloud, yet if needed you are allowed to integrate it with your company’s On-Premises solutions. Using it in the cloud has many advantages particularly in saving the maintenance cost associated with the local servers. Also, Office 365 Trust Centers guarantee you that you are in safe hands.
2. No, IT Expert Needed :
Office 365 is designed for businesses that don’t have in-house IT team, and hence, it allows you to easily set up and use the features of the software, that helps you to focus on your business rather than on the technical stuffs. It makes administrative tasks easy for you by allowing to perform such activities using an intuitive portal that is accessible to only those who are designated for it.
3. Collaborate Online Easily :
If you want everyone to work in collaboration than Office 365 makes it easy for you. Reason to work in collaboration? To maintain transparency and get the work done fast.
Along with secure online solutions, Office 365 also enhances your experience with special features such as a 50 GB mailbox that accommodates attachments up to 25 MB. It makes daily tasks easy by allowing you to maintain calendar, contacts, online meetings, instant messages, document collaboration and more. Any size business can take advantage of these features at a small price.
4. Grows With Your Business :
Office 365 works on a ‘pay for what you use’ basis. So, when your business grows, you can accordingly pay for the additional services and data storage you need. OneDrive for Business is a data storage side of the stack, which offers a huge amount of space at a very affordable cost. It keeps you away from the headache of buying a new hard drive for storage space ever again.
5. Easily Accessible – Anywhere, Anytime :
As Office 365 is based on cloud, you don’t have to be glued to your desktop to access the company’s data. If you are productive enough, then you can easily access the data from mobile phones, tablets, and laptops on the go followed by comprehensive security measures. This feature lets you respond to the important message right from wherever you are. Office 365 also allows you to view and edit documents by taking control whenever you want.
6. Co-Authoring :
Co-Authoring feature allows viewing each other’s changes in the real-time. Real-time co-authoring happens in Word and after editing you can save your file to OneDrive or SharePoint so others can also work on it with you.
Related: Difference Between G Suite and Office 365
7. Work Online And Upload Changes Later :
If your OneDrive storage is synced to your device, then you can work offline on the files. Once all the work is done, you can again reconnect to the internet, and the new version of the files will get automatically uploaded to your storage. This new version will also be sent to other connected devices reflecting the changes overall.
8. All Wanted Apps At One Place :
Microsoft offers a wide range of business apps and all these are regularly released in the Windows Store – many of them are free! An amazing feature of Office 365 is that it allows you to choose any number of tools that you want to use. Select the apps and add them to your Office 365 home screen and access easily from one place.
9. Latest Features And Bug Updates :
Once you move to Office 365, you won’t have to wait a couple of years for the next product from Microsoft, instead you will have instant access to the updates and bug fixes as soon as they are ready.
10. Modify And Convert To PDF Easily :
Once you have finished all the editing work in your document, spreadsheet, presentation or publication, you can easily convert the file to a PDF with the “Save as PDF” option. Again, if you want to edit the PDF file, you can convert it to the Word file without any formatting issue that you can face in copy-paste or edit.
11. Prevention From Data Loss :
Losing the company’s data is a disastrous condition that no one can afford. Office 365’s data protection and backup ensure you the peace of mind by protecting the data from getting lost.
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After knowing all the benefits of Office 365, I can say that you won’t wait any longer. To ensure the high productivity and clean work from employees, adopting Office 365 is a must to have software.